APPLICATION FOR FINANCIAL
ASSISTANCE FOR HOLDING A SEMINAR / CONFERENCE
1. Name of the
2. Theme of the
proposed seminar / conference:
(Please enclose a detailed framework)
4. Number of papers
to be presented:
5. Total No. of
(Please enclose a list of the
outstation participants who are
intended to be invited)
6. Amount of
financial assistance required:
(Please enclose the itemised budget)
7. Whether Grant
sought form any other source,
if yes, which sources:
8. If grant from any
other source already sanctioned,
the amount of the grant:
9. Any other
10. Authority in
whose favour the grant should be released:
and Signature of the
of the seminar.
A seminar must have at least six (6)
months planning behind it, giving at least four (4) months to the paper writers. The other
participants must also be invited at least three (3) months before the seminar is due.
The papers must be dispatched to the
participants in advance.
The theme must be chosen carefully.
The theme should be specific so that pointed and fruitful discussion can take place in the
The selection of the paper writer and
the participants should also be done thoughtfully. The paper writers must be specialists
in the area and the other participants also must have close academic concern with the
At least five (5) younger scholars
must be invited to the seminar.
A framework of the theme of the
seminar must be provided to the participants along with the invitation. The paper writers
must be requested to confine their papers within the framework. The framework must specify
the issue and the questions keeping which in mind the seminar is organised. The list of
the participants must also be supplied.
Ordinarily only two papers must be
presented in one full session so that extensive discussion can follow the presentation of
the paper and the maximum participation of the maximum number of participants is obtained.
Each seminar ill have a Director who
would organise the seminar and a rapporteur who would prepare a brief on the seminar,
incorporating the main points which arise during the discussion. The rapporteur should be
specialist in the field.
The council will appoint a
Co-Director of the seminar for helping and guiding the organisation of the seminar.
A seminar is expected to yield
publication worthy literature.
Within a month after the seminar is
over, the accounts and a report on the seminar alongwith the papers and the list of
participants, must be submitted to the council.
The participants may be paid local
transportation charges from their residence to railway station / airport and back.
As far as possible the participants
be lodged in the university / institutional guest house.
No honorarium should be paid to the
Director or the participants.
If any participant has booked his
tickets through a travel agent, the same may be reimbursed against production of the bill.
Local participants may be provided
hospitality besides conveyance charges if they are invited participants.